Bookkeeping for Gas Stations
Daily fuel inventory reconciliation, POS and cash balancing, HST filing across multiple revenue streams, lottery income tracking, and payroll — for independent operators and branded dealers across Ontario.
Last updated: March 2026
Why Gas Stations Need Specialists
Multiple Revenue Streams, Multiple Tax Rules
Fuel inventory, POS reconciliation, lottery commissions, and different HST rates across revenue types make gas station bookkeeping one of the most operationally intensive in retail.
Fuel Inventory Reconciliation
Tank readings, pump meter totals, and supplier invoices must reconcile every day. Fuel shrinkage, delivery variances, and meter discrepancies are common and must be tracked.
Fuel vs. Non-Fuel HST
Fuel sales, car wash, convenience store items, and lottery commissions all have different tax treatments. Mixing them causes HST filing errors and potential assessments.
POS and Card Terminal Reconciliation
Daily POS totals, card terminal settlements, lottery terminal payouts, and cash must all match. Any variance must be tracked and explained.
Payroll Across Multiple Roles
Cashiers, attendants, car wash staff, and managers may be on different rates and schedules. Accurate payroll and CRA remittances are essential.
Our Services
What Taxxel Handles for Gas Stations
Fuel Inventory Reconciliation
Daily fuel reconciliation — comparing tank dip readings, pump meter totals, and supplier delivery invoices to identify variances and shrinkage.
HST Filing by Revenue Type
Separate treatment for fuel, convenience store sales, car wash, and lottery commissions — filed accurately to avoid CRA assessments.
POS & Cash Reconciliation
Daily balancing of POS totals, card terminal reports, lottery payouts, and cash drawer against actual deposits.
Convenience Store Inventory
Tracking cost of goods sold for in-store products — including supplier invoices, markups, and inventory variance.
Payroll for All Staff
Bi-weekly payroll for cashiers, attendants, and managers — with accurate T4s and CRA remittances.
Fuel Margin Reporting
Weekly and monthly gross margin per litre, convenience store margin, and car wash revenue — so you know where profit is coming from.
Supplier Invoice Matching
Every fuel delivery invoice matched to tank gauges and pump sales before posting — catching billing errors and delivery shortages.
T2 Corporate Tax Return
Annual T2 filed with optimized CCA claims on pumps, canopy, car wash equipment, and vehicle assets.
Complete Package
What's Included
- Daily fuel inventory reconciliation (tank/pump/delivery)
- Monthly bookkeeping and bank reconciliation
- POS, card terminal, and cash drawer daily balancing
- Convenience store COGS and inventory tracking
- Car wash revenue tracking and reconciliation
- Lottery terminal net commission tracking
- HST filing by revenue category (fuel, store, services)
- Supplier invoice matching and accounts payable
- Payroll for all station staff
- CRA remittances and year-end T4s
- Monthly fuel margin and profit reporting
- Annual T2 corporate tax return
Pricing
From $100/month
Flat monthly rate based on station size and transaction volume. No hourly billing.
Get a Custom QuoteIndependents & Branded Stations
We work with independent operators, Shell, Esso, Petro-Canada, and Ultramar dealers — with or without car wash, convenience store, or service bays.
FAQ
Frequently Asked Questions
Ready to Get Started?
Get in touch today — we are here to help with your tax and bookkeeping needs.
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